Terms of participation Challenge teams

Terms of participation Challenge team 2023/24

By registering your team, you as the team coach agree with having read the following terms of participation and follow them. You are responsible to forward the terms of participation to all team members, if necessary, co-coaches, mentors as well as to further persons involved in the team.

Coach

Each team must appoint at least one adult coach (min. 18 years). She/he is in charge of the team and co-coaches during the whole season.

For the communication with the FIRST LEGO League Organization (HANDS on TECHNOLOGY e.V. and the regional partners) the coach must indicate a valid email address which will be used to provide all important information according to the program.

The coach guides the team during the whole season. If there will be a change and another coach is taking over the coach position, HANDS on TECHNOLOGY e.V. must be informed within the next five working days. To take over an existing team the new coach needs to confirm the terms of participation as well. If the coach does not dissent with the terms of participation within five working days after taking over the team the terms of participation are accepted.

As HANDS on TECHNOLOGY e.V. would like to ensure the wellbeing of the children taking part in FIRST LEGO League Challenge we reserve the right to have coaches and mentors checked by law (criminal record certificate).

Team

Each team that wants to participate in FIRST LEGO League Challenge must consist of 2 to 10 children aged between 9 to 16. Deadline for the age restriction is the 1st of January of the year when the missions are published.

If more than 10 children per coach wish to participate, an additional team (or several additional teams) must be registered.

A team member cannot simultaneously be registered in several teams and may only take part in the program if officially registered by the coach online in the coach account.

The assigned team number must be used for each correspondence with HANDS on TECHNOLOGY e.V. – that includes bank transferal and address specifications. If there are delays in the logistics process (e.g., due to a payment receipt that cannot be allocated), HANDS on TECHNOLOGY e.V. may charge extra costs to the team.

Teams whose members are not located in Germany, Austria or Switzerland may participate in regional tournaments there but may not qualify further.

Costs

After registration, each team will receive an invoice for the participation fee and (optional) the costs for the Challenge Set (detailed costs: see price list at the end). Teams that receive funding will not receive an invoice or will receive a partial invoice - depending on the size of the grant.

The timely receipt of payment by HANDS on TECHNOLOGY e.V. is a requirement for participation in FIRST LEGO League Challenge and (optional) the shipping of the Challenge Set.

Team registration fees and Challenge Sets are non-refundable. There are no exceptions to this process regardless of reason.

Challenge Set

The season’s FIRST LEGO League Challenge Set will be sent at the end of July/beginning of August of the current season to the delivery address specified by the coach (only if the invoice is paid).

If the shipment cannot be delivered (e.g., due to holiday time, wrong address, etc.), HANDS on TECHNOLOGY e.V. may charge the re-shipment.

Deregistration

HANDS on TECHNOLOGY e.V. must be informed as soon as possible if a team cannot take part in the tournament. Deregistration notices to individual regional partners are not accepted. In case of deregistration no costs can be refunded.

HANDS on TECHNOLOGY e.V. is entitled to exclude teams from FIRST LEGO League Challenge due to significant reasons (e.g., a serious coach intervention in the team’s work). Already paid registration fees will be withheld.

Image Rights

During the running season there can be media coverage, including print, online and TV. The coach is responsible for providing a photo permission for each team member of their legal guardian. If a team member will not get a photo permission, HANDS on TECHNOLOGY e.V. suggests that this team member will not attend the tournament, as HANDS on TECHNOLOGY e.V. cannot guarantee, that there will not be any photo or video material made of the team member.

All rights of use on pictures or other materials been taken within the context of FIRST LEGO League Challenge in Germany, Austria and Switzerland reside with HANDS on TECHNOLOGY e.V. The usage outside of the FIRST LEGO League Challenge in Germany, Austria and Switzerland context is only permitted after having received a written confirmation by HANDS on TECHNOLOGY e.V.